Results on flip charts
Photographed, retyped, poured into a presentation and then filed. Between the moment in the room and the document, part of the substance goes missing.
Culture · Live
scroll Workshop Manager
Workshops that do not end in a photo protocol.
A workshop here is a step definition, not a slide deck. The engine guides through topics and exercises, participants join by QR code and get taken along. Results emerge digitally and leave the room as a plan.
Where it breaks down
The workshop was good. Two weeks later nothing has happened.
Not because the content was wrong, but because the result left the room in a form nobody can work with.
The loud ones shape the outcome
Whoever speaks first sets the frame. Whoever votes first pulls the others along. Quiet participants often never contribute at all.
Afterwards commitment is missing
Without names, first steps and a metric, a good day stays a good day. Implementation then begins with finding another meeting slot.
The solution
Workshops are data, not slides.
Every workshop is described as a sequence of steps. An engine renders the surface from it, guides through and captures everything that emerges along the way.
The step types cover what actually happens in a workshop: convey content, work through checklists, bound time, collect points, rate by effort and benefit, prioritise, cluster cards, vote and finally summarise. Every type is a practised exercise, not an empty canvas.
Participants join once by QR code and are then taken through the steps automatically. Their contributions flow in at the right place without anyone retyping. Sorting deliberately stays with the facilitator, so participation does not turn into chaos.
Two mechanics work against known group effects. Voting results are only revealed when the facilitator clicks, so nobody votes after the majority. And input fields are briefly locked while being edited, so two people do not overwrite each other.
CollectRatePrioritiseCluster cardsVoteSummarise
In practice
Moments that carry the day.
A workshop stands or falls on a few moments. These six decide whether a result stands at the end of the day or just a good feeling.
The matrix emerges in front of everyone
Collected points are rated by effort and benefit, and the result appears live as a four-quadrant picture. The discussion turns immediately to the placement rather than the method.
Voting without the herd effect
Everyone casts their vote and initially sees only their own. Only when the facilitator reveals do the average and the spread appear. What gets discussed afterwards is more honest.
When the room goes quiet
One click produces three prompts, fitting the step and what has been collected so far. Not as a result but as a starting aid. Clicking one takes it in as an entry, the rest disappear.
Speech becomes an entry
Whoever facilitates cannot type at the same time. A voice note gets taken in as structure, five minutes of discussion become eight clean bullet points. That keeps the pace in the room.
Time in view, without time pressure
Every exercise has its timer, the header shows either the clock or the total elapsed time, and the journey overview says at any moment where the day stands. Overrunning becomes visible while you can still steer.
At the end stands a plan
Owners by name, first steps, metrics and an agreed rhythm. As a PDF in the inbox before the room is cleared.
How it works
Set up, join, work through, hand over.
Set up
The sequence is described as a series of steps, with times, exercises and breaks. Existing formats can be reused.
Join
Participants scan the code in the header and are in. No installation, no account, on any device.
Work through
The group is guided through the steps. Contributions come in live, sorting stays with the facilitator.
Hand over
Summary, owners, first steps and metrics. Export as PDF and as structured data.
Let us bring one of your existing workshops into this form and run it through once.
Arrange a conversation Core capabilities
What the module brings.
Step types for every exercise
Content, checklist, timer, collecting, rating, prioritising, measurability, card clusters, voting, breaks and summary.
Live participation by QR code
Join once, then everyone is taken through the steps automatically. No installation and no account.
Effort and benefit matrix
Ratings produce a live four-quadrant picture. The placement becomes visible rather than asserted.
Reveal on click
Average and spread appear only when the facilitator releases them. That stops the group voting after itself.
Voice note to bullet points
Dictation is taken in as structure by AI. For facilitators who cannot type at the same time, and for rounds where the pace must not break.
AI prompts on demand
Prompts exactly when a round stalls, fitting the step and what has been collected. On call rather than always running, clickable as an entry. The model is selectable per section so pace and depth fit the exercise.
Thoughts with rating
Thoughts can be added and rated with one vote per person. The counter runs live for everyone.
Co-branding
Every workshop carries the client logo alongside your own. If it is missing, the name appears as text.
Prioritising by dragging
Order, owners and first steps emerge by sorting rather than by arguing over list positions.
Time in view
A timer per exercise, a switchable display between clock and total elapsed time, breaks as their own step. Plus the journey overview of the day with time slots, where every node can be jumped to.
Full screen mode
For projectors and large displays. The surface uses the full space without anyone fiddling with the browser.
Export as PDF and data
Everything that emerged leaves the room in a form you can keep working with.
Where it works
Six roles, six measurable outcomes.
Consulting
A reusable format instead of a new slide deck per client. The follow-up work largely disappears, because the result is already digital.
Internal transformation
Participation becomes commitment. Names, first steps and metrics are fixed at the end of the day, not in the next meeting.
People development
Quiet participants contribute too, because contributing does not run through speaking up in the room. That changes whose ideas make it into the result.
Culture and enablement
Participation becomes tangible rather than claimed. Anyone who finds their own card in the result carries the decision afterwards. That is exactly where change initiatives otherwise fail.
Competence development
Knowledge is not presented, it is worked out. Interactive formats with rating, voting and one’s own contribution demonstrably stick better than a lecture.
Leadership groups
A format where nobody drifts off. Anyone who has to contribute, rate or reveal something every three minutes stays in the topic. That sounds trivial and decides the yield of a whole day.
A look inside
Two views, two roles, one result.
On the left the facilitator sees the room, on the right a participant sees their device. Both work on the same step, but they deliberately do not see the same thing. The tabs are switchable.
Step6 of 12
Connected14
Contributions23
Prioritise Pick the top 5 and assign owners
Timer 06:20 left of 15:00
Next Measurability per use case
Contributions come in at the top without the list jumping. Whoever is typing locks their field for the others.
4 votes Automate the quoting process Take upDiscard
3 votes Surface knowledge from old projects Take upDiscard
2 votes Spot complaints earlier Take upDiscard
new Shorten onboarding for new joiners Take upDiscard
Effort avg 2.1
Benefit avg 4.3
Spread low
Not revealed yet. The group so far sees only its own vote, so nobody votes after the majority.
09:30 start · overview and target picture
11:00 collecting and rating
12:30 break · 45 minutes
15:40 measurability and close
The day is four minutes ahead of plan. The journey overview shows at any moment where the buffer sits.
The room as the facilitator sees it
The running step, the incoming contributions, the timer and control over when results get revealed. Sorting stays here, participants can only add.
Your step6 of 12
Your entries2
Time left06:20
Your entry Automate the quoting process
Your entry Shorten onboarding for new joiners
Group 21 further contributions
Contribution added · just now
Taken up by the facilitator
Next step: measurability
Your own entries can be amended with the pencil. Moving and merging stays with the facilitator.
To rate5 cards
Done3
Open2
Effort 2 of 5
Benefit 4 of 5
Rated Automate the quoting process
Rated Surface knowledge from old projects
Open Spot complaints earlier
Your rating counts once. The group average appears only when the facilitator reveals it.
Your votecast
Group12 of 14
Resulthidden
Your vote 3.6
Group hidden
Thought Start with the quotes, not the contract
Thought Measure first, then automate
Two votes are still missing. Only then does the facilitator reveal average and spread.
The same step on your own device
You join once by QR code, after which the view follows the facilitator automatically. Input is possible only where it is intended.
Abstracted representation with invented content. Which steps, rights and reveal rules apply in your format is something we define together.
Where it sits
Enablement is not a side stage.
AI only creates value where people take it up. The Workshop Manager sits in the Culture impact area and adds to the planned Invitation Manager the part that makes the difference: running the session.
Culture
Enable people, do not replace them.
Agents
Automate processes, create room to work.
Knowledge
Secure experience and make it usable.
Content
Scale communication, on brand and on quality.
Modules around it
Invitation ManagerCaptures the need beforehand
Corporate MemoryTakes up the results
Onboarding & TrainingContinues the enablement
The results of a workshop are valuable company knowledge in themselves. As a structured export they can be taken into Corporate Memory and stay retrievable with a source even years later.
Operation and data sovereignty
What is said in the room stays in the room.
Workshops produce candid assessments of processes, collaboration and leadership. Where that data lives is your decision.
Cloud
Operated in European data centres, with monitoring and updates during live operation. The fastest route to the first session.
Hybrid
Sensible when participants join from outside while the results stay in your own network.
On-premise
Entirely in your own network, on the Local AI Server if you wish. The prompts then run locally too.
One quote says more than many promises
“The difference was not the tool, it was that at the end of the day a plan with names on it existed. For the first time we followed up after four weeks and did not have to reconstruct anything.”
Head of Organisational Development, Publishing group
Pricing
One setup, a lean operation.
Tiered by formats, number of participants and the monthly quota of prompt tokens. Setup covers translating your existing sequence into a step definition, the branding and a guided trial run.
| Package | For whom | Scope * | Setup * | Operation * |
|---|---|---|---|---|
| Single | One recurring format | 1 workshop definition · up to 25 participants · 500,000 prompt tokens per month | from €2,900 | €49 / mo. |
| Business | Training and consulting practice | up to 5 definitions · up to 100 participants · co-branding · 1.5 m prompt tokens per month | from €6,900 | €149 / mo. |
| Pro | Academy or consultancy | unlimited definitions · custom step types · several tenants · 3 m prompt tokens per month | from €12,500 | €299 / mo. |
CorporateGroup-wide use with your own roles, connection to a learning management system, or facilitation by us: on request.
Prompt tokens
The quota for everything AI does in a workshop: prompts on demand, structuring voice notes, the overall view at the close. Input and output are counted together. A typical day-long workshop with 15 people uses 40,000 to 120,000 tokens depending on the model chosen.
Participants
The figure refers to simultaneous use in one session, not to the year. Running four sessions a year with 80 people needs no larger package than weekly rounds of eight.
Custom step types
The existing types cover the usual exercises. If a format needs something of its own, we build the type in the Pro package. Effort from €2,400 per type, after which it is permanently available.
Operation includes maintenance, updates and the token quota above. Unused tokens expire at the end of the month. Additional usage costs €9 per further 100,000 tokens, alternatively a cheaper model can be set per section. Server and hosting costs are billed separately.
* Guide values. Volumes and prices are adapted to your actual needs in the quotation, because the number of formats, the group size and the intensity of AI usage drive the effort.
All prices are net, plus statutory VAT.
Frequent questions
What decision makers ask first.
Do participants need an account or an app?
No. A code in the header gets scanned and the browser is enough. After that the view follows the step the facilitator is showing automatically. Anyone who wants to can browse freely and jump back to the current step with one click.
Does it work without a stable network on site?
The facilitator view needs a connection, because results are stored centrally. If the network drops for participants, you carry on facilitating and capture yourself. For sessions in critical environments we recommend a mobile connection as a fallback.
Can we map our own formats?
Yes, that is the normal case. A workshop is a sequence built from existing types, so an existing agenda can usually be mapped one to one. If an exercise needs a type that does not exist yet, we add it in the Pro package.
What happens to the results after the session?
They stay stored in the session and can be exported as a PDF and as structured data. On request they flow into Corporate Memory so they remain findable with a source years later.
The first step
Your format. A trial run. An honest assessment.
We translate one of your existing workshops into a step definition and run it through with you. After that you judge whether the result at the end of the day looks better than before.